Project Management Professional (PMP)® Exam Preparation Training

•        Role Plays

•        Discussion

•        Lesson 1: Business Environment

1A Foundation

•        Foundational project management concepts

•        Project management principles

•        The Agile mindset

•        Tailoring – hybrid approaches, processes and practices in project management

1B Strategic Alignment

•        Define strategic alignment and business acumen

•        Follow guidelines for effective business decision-making

•        Explore organizational influences on projects

•        Explain how projects align with broader organizational strategy and global trends

1C Project Benefits and Value

3.2.      Evaluate and deliver project benefits and value

•        Investigate that benefits are identified (3.2.1)

•        Evaluate delivery options to deliver value (3.2.4)

2.1       Execute project with the urgency required to deliver business value

•        Assess opportunities to deliver value incrementally (2.1.1)

1D Organizational Culture and Change Management

3.4       Support organizational change

•        Assess organizational culture (3.4.1)

•        Evaluate impact of organization change to project, and determine required actions (3.4.2)

•        Evaluate impact of the project to the organization and determine required actions (3.4.3)

1E Project Governance

2.14    Establish project governance structure

•        Determine appropriate governance for a project (e.g., replicate organization governance) (2.14.1)

•        Define escalation paths and thresholds (2.14.2)

1F Project Compliance

3.1       Plan and manage project compliance

•        Confirm project compliance requirements (e.g., security, health and safety, regulatory compliance (3.1.1)

•        Classify compliance categories (3.1.2)

•        Analyze the consequences of non-compliance (3.1.5)

2A Identify and Engage Stakeholders

1.9       Collaborate with stakeholders

•        Evaluate engagement needs for stakeholders (1.9.1)

2.4       Engage stakeholders

•        Analyze stakeholders (power interest grid, influence, impact) (2.4.1)

•        Categorize stakeholders (2.4.2)

•        Develop, execute, and validate a strategy for stakeholder engagement (2.4.4)

2.2       Manage communications

•        Analyze communication needs of all stakeholders (2.2.1)

•        Determine communication methods, channels, frequency, and level of detail for all stakeholders (2.2.2)

2B Team Formation

1.4       Empower team members and stakeholders

•        Organize around team strengths (1.4.1)

2.16     Ensure knowledge transfer for project continuity

•        Discuss project responsibilities within team (2.16.1)

•        Outline expectations for working environment (2.16.2)

1.11     Engage and support virtual teams

•        Examine virtual team member needs (e.g., environment, geography, culture, global, etc.) (1.11.1)

•        Investigate alternatives (e.g., communication tools, colocation) for

•        virtual team member engagement (1.11.2)

2C Build Shared Understanding

I.2        Lead a team

•        Set a clear vision and mission (1.2.1)

1.8       Negotiate project agreements

•        Analyze the bounds of the negotiation for agreement (1.8.1)

•        Assess priorities and determine ultimate objective(s) (1.8.2)

•        Determine a negotiation strategy (1.8.5)

•        Participate in agreement negotiations (1.8.4)

1.10     Build shared understanding

•        Survey all necessary parties to reach consensus (1.10.2)

•        Support outcome of parties’ agreement (1.10.3)

1.12           Define team ground rules

•        Communicate organizational principles with team and external stakeholders (1.12.1)

•        Establish an environment that fosters adherence to ground rules (1.12.2)

2D Decide Project Approach/Methodology

2.13     Determine appropriate project methodology/methods and practices

•        Assess project needs, complexity, and magnitude (2.13.1)

•        Recommend project execution strategy (e.g., contracting, financing)(2.13.2)

•        Recommend a project methodology/approach (i.e., predictive, agile, hybrid) (2.13.3)

3A Planning Projects

•        Differentiation of Planning for Predictive vs Adaptive Approaches

3B Scope

2.1       Execute project with the urgency required to deliver business value

•        Support the team to subdivide Project tasks as necessary to find the minimum viable product (2.1.3)

2.8       Plan and manage scope

•        Predictive vs Adaptive approach for scope

•        Determine and prioritize requirements (2.8.1)

•        Break down scope (e.g., WBS, backlog) (2.8.2)

2.17     Plan and manage project/phase closure or transitions

•        Determine criteria to successfully close the project or phase (2.17.1)

3C Schedule

2.6       Plan and manage schedule

•        Predictive vs Adaptive approach for schedule

•        Estimate project tasks (milestones, dependencies, story points) (2.6.1)

•        Utilize benchmarks and historical data (2.6.2)

•        Prepare schedule based on methodology (2.6.3)

3D Resources

1.6       Build a team

•        Deduce project resource requirements (1.6.2)

2.11     Plan and manage procurement (resources)

•        Define resource requirements and needs (2.11.1)

•        Communicate resource requirements (2.11.2)

•        Manage suppliers/contracts (2.11.3)

•        Plan and manage procurement strategy (2.11.4)

•        Develop a delivery solution (2.11.5)

3E Budget

2.5       Plan and manage budget and resources

•        Estimate budgetary needs based on the scope of the project and lessons learned from past projects (2.5.1)

•        Anticipate future budget challenges (2.5.2) Plan and manage resources (2.5.4)

3F Risks

2.3       Assess and manage risks

•        Determine risk management options (2.3.1)

•        Iteratively assess and prioritize risks (2.3.2)

•        Plan and manage project compliance

•        Determine necessary approach and action to address compliance needs

•        (risk, legal) 3.1.6)

•        Determine potential threats to compliance (3.1.3)

3G Quality

2.7       Plan and manage quality of products/deliverables

•        Determine quality standard required for project deliverables (2.7.1)

3.1       Plan and manage project compliance

•        Use methods to support compliance (3.1.4)

•        Measure the extent to which the project is in compliance (3.1.7)

3H Integrate Plans

2.9       Integrate project planning activities

•        Consolidate the project/phase plans (2.9.1)

•        Assess consolidated project plans for dependencies, gaps, and continued business value (2.9.2)

•        Analyze the data collected (2.9.3)

•        Collect and analyze data to make informed project decisions (2.9.4)

•        Determine critical information requirements (2.9.5)

2.10     Manage project changes

•        Determine strategy to handle change (2.10.2)

4A Craft Your Leadership Style

1.2        Lead a team

•        Value servant leadership (e.g., relate the tenets of servant leadership to

the team) (1.2.3)

•        Determine an appropriate leadership style (e.g., directive, collaborative)

(1.2.4)

•        Distinguish various options to lead various team members and stakeholders (1.2.7)

1.11     Engage and support virtual teams

•        Implement options for virtual team member engagement (1.11.3)

4B Create a Collaborative Project Team Environment

2.12     Manage project artifacts

•        Determine the requirements (what, when, where, who) for managing the project artifacts (2.12.1)

•        Validate that the project information is kept up to date (i.e., version control) and accessible to all stakeholders (2.12.2)

4C Empower the Team

1.2        Lead a team

•        Support diversity and inclusion (e.g., behavior types, thought process)

•        (1.2.2)

•        Inspire, motivate, and influence team members/stakeholders (e.g., team

•        contract, social contract, reward system) (1.2.5)

1.4        Empower team members and stakeholders

•        Determine and bestow level(s) of decision-making authority (1.4.4)

4D Support Team Member Performance

1.3       Support team performance

•        Appraise team member performance against key performance indicators (KPIs) (1.3.1)

•        Support and recognize team member growth and development (1.3.2)

•        Determine appropriate feedback approach (1.3.3)

•        Verify performance improvements (1.3.4)

1.14     Promote team performance through the application of emotional intelligence

•        Assess behavior through the use of personality indicators (1.14.1)

•        Analyze personality indicators and adjust to the emotional needs of key project stakeholders (1.14.2)

4E Communicate and Collaborate with Stakeholders

2.2       Manage communications

•        Communicate project information and updates effectively (2.2.3)

•        Confirm communication is understood and feedback is received (2.2.4)

1.2        Lead a team

•        Analyze team members and stakeholders influence (1.2.6)

2.4       Engage stakeholders

•        Engage stakeholders by category (2.4.3)

1.9       Collaborate with stakeholders

•        Optimize alignment between stakeholder needs, expectations, and project objectives (1.9.2)

•        Build trust and influence to accomplish project objectives (1.9.3)

3.2       Evaluate and deliver project benefits and value

•        Apprise stakeholders of value gained by the project (3.2.5)

4F Train Team Members and Stakeholders

1.6       Build a team

•        Appraise stakeholder skills (1.6.1)

1.5       Ensure team members/stakeholders are adequately trained

•        Determine required competencies and elements of training (1.5.1)

•        Determine training options on training needs (1.5.2)

•        Allocate resources for training (1.5.3)

•        Measure training outcomes (1.5.4)

1.13     Mentor relevant stakeholders

•        Allocate the time for coaching mentoring (stakeholders) (1.13.1)

•        Recognize and act on coaching mentoring opportunities (1.13.2)

4G Manage Conflict

1.1       Manage conflict

•        Interpret the source and stage of the conflict (1.1.1)

•        Analyze the context for the conflict (1.1.2)

•        Evaluate/recommend/reconcile the appropriate conflict resolution solution (1.1.3)

1.12     Define team ground rules

•        Discuss and rectify ground rule violations (1.12.3)

1.10     Build shared understanding

•        Investigate potential misunderstandings (1.10.4)

•        Break down situations to identify the root cause of a misunderstanding (1.10.1)

5A Implement Ongoing Improvements

Continuous Improvement

•        Plan Continuous Improvement Methods, Procedures, and Tools

•        Assess CI framework

•        Plan CI methods, procedures, tools

•        Recommend/Execute CI steps

5B Support Performance

2.2       Manage communications

•        Communicate project information and updates effectively (2.2.3)

•        Confirm communication is understood and feedback is received (2.2.4)

1.4       Empower team members and stakeholders

•        Support team task accountability (1.4.2)

•        Evaluate demonstration of task accountability (1.4.3)

1.6       Build a team

•        Continuously assess and refresh team skills to meet project needs (1.6.3)

•        Maintain team and knowledge transfer (1.6.4)

1.11     Engage and support virtual teams

•        Continually evaluate effectiveness of virtual team member engagement (1.11.4)

2.11     Manage project artifacts

•        Continually assess the effectiveness of the management of the project artifacts (2.12.3)

2.13     Determine appropriate project methodology/methods and practices

•        Use iterative, incremental practices throughout the project life cycle (e.g., lessons learned, key stakeholder engagement, risk) (2.13.4)

5C Evaluate Project Progress

2.8       Plan and manage scope

•        Monitor and validate scope (2.8.3)

2.6       Plan and manage schedule

•        Measure ongoing progress based on methodology (2.6.4)

•        Modify schedule, as needed, based on methodology (2.6.5)

•        Coordinate with other projects and other operations (2.6.6)

2.5       Plan and manage budget and resources

•        Monitor budget variations and work with governance process to adjust as necessary (2.5.3)

2.1       Execute project with the urgency required to deliver business value

•        Examine the business value throughout the project (2.1.2)

2.7       Plan and manage quality of products/deliverables

•        Recommend options for improvement based on quality gaps (2.7.2)

•        Continually survey project deliverable quality (2.7.3)

5D Manage Issues and Impediments

2.15     Manage project issues

•        Recognize when a risk becomes an issue (2.15.1)

•        Attack the issue with the optimal actions to achieve project success (2.15.2)

•        Collaborate with relevant stakeholders on the approach to resolve the issues (2.15.3)

1.7        Address and remove impediments, obstacles, and blockers for the team

•        Determine critical impediments, obstacles, and blockers for the team (1.7.1)

•        Prioritize critical impediments, obstacles, and blockers for the team (1.7.2)

•        Use network to implement solutions to remove impediments, obstacles, and blockers for the team (1.7.3)

•        Re-assess continually to ensure impediments, obstacles and blockers for the team are being addressed (1.7.4)

5E Manage Changes

3.3       Evaluate and address external business environment changes for impact on scope

•        Survey changes to external business environment (e.g., regulations, technology, geopolitical, market) (3.3.1)

•        Assess and prioritize impact on project scope/backlog based on changes

in external business environment (3.3.2)

•        Recommend options for scope/backlog options (e.g., schedule, cost changes) (3.3.3)

•        Continually review external business environment for impacts on project scope/backlog (3.3.4)

2.10     Manage project changes

•        Anticipate and embrace the need for change (e.g., follow change management practices (2.10.1)

•        Execute change management strategy according to the methodology (2.10.3)

•        Determine a change response to move the project forward (2.10.4)

6A Project/Phase Closure

1.8       Negotiate project agreements

•        Verify objective(s) of the project agreement is met (1.8.3)

2.17     Plan and manage project/phase closure or transitions

•        Validate readiness for transition (e.g., operations team or next phase) (2.17.2)

•        Conclude activities to close out project or phase (e.g., final lessons learned, retrospectives, procurement, financial, resources) (2.17.3)

6B Benefits Realization

3.2       Evaluate and deliver project benefits and value

•        Document agreement on ownership for ongoing benefit realization (3.2.2)

•        Verify measurement system is in place to track benefits (3.2.3)

6C Knowledge Transfer

2.16     Ensure knowledge transfer for project continuity

•        Confirm approach for knowledge transfers (2.16.3)

Ethics and Professional Conduct

Recap and Closing

•        Each and every aspect of PMP® Certification

•        PMI Exams Application, Preparations and Continued Support

•        Role Plays

•        Mock/Practice Test (Demo)